Executive Assistant / Operations Assistant

• Manage calendars, appointments, and meetings, coordinating schedules with internal and external parties.
• Organise meeting logistics and prepare leadership for meetings.
• Handle travel arrangements and related logistics when needed.
• Support inbox management and draft professional communications.
• Track follow-ups and outstanding requests, ensuring action items are completed.
• Coordinate tasks, projects, deadlines, and administrative operations.
• Prepare and format reports, presentations, documents, and spreadsheets.
• Maintain accurate business documentation and organise shared files.
• Support CRM and operational systems, including data entry and workflow coordination.
• Conduct online research and compile findings into summaries.
• Assist leadership with special projects and administrative requests.

• At least 2 years of experience in executive, virtual, operations, or administrative assistant roles.
• Excellent spoken and written English.
• Strong organisational and time-management skills.
• High attention to detail and accuracy.
• Proficiency in Google Workspace and/or Microsoft Office.
• Experience managing calendars, meetings, documents, and follow-ups.
• Ability to learn new software and AI tools.
• Capacity to manage multiple priorities and deadlines simultaneously.
• Proactive and resourceful problem-solving skills.
• Ability to work independently with limited supervision.
• Reliable internet connection and professional remote work setup.
• Availability to work overlapping U.S. business hours.

Apply through the employer's official contact by submitting your application and completing a required one-way video interview using Spark Hire. The employer has not published a closing date.