Human Resources · Full-time
Recruitment agency · Stratostaff East AfricaHR & Administration Assistant
Employer not disclosed by agency
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Job Title: HR & Administration Assistant Location: Mombasa, Kenya Employment Type: Contract PROFILE INTRODUCTION Our client, an International Independent Commodity and Cargo inspection, testing and consultancy Company located in Mombasa, Kenya, which focuses on establishing an international hub for servicing its esteemed clients seeks to bring on board an HR & Administration Assistant who will provide administrative support to the HR and Administration Department. ROLES AND RESPONSIBILITIES Assist HRM in creating awareness among staff and addressing issues that arise in the policy document from time to time.
Updating HR database Maintain employee records both soft and hard copies, Assist in payroll preparation b
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y providing relevant data like new hires, Coordinate departmental meetings, Ensure that all agreed reports are prepared and submitted in good time, maintaining a high degree of accuracy in the reports. Inspection of the vehicle to ensure it's in good condition and availability of all necessary tools for its use in every handover process, Receiving and checking the general maintenance form before the vehicle proceeds to service/repairs and follow up to completion of the process, Liaise with the Accounts and Admin on vehicle servicing, Help drivers in writing incident reports, Consult and check vehicle condition after servicing.
Ensure proper office housekeeping, Assist in purchasing office consumables, Promptly address the challenges as they arise. Address staff queries accordingly, Convey relevant, accurate, and verified information to staff, Filling of all staff documents in their respective files, including checking on missing documents from staff files, Filling of Vehicle hand over and maintenance forms, Ensuring all HR documents are properly filled. Sending updates to insurance and following up on the necessary renewals and documentation Requirements Degree in business management-related area. Diploma in Human Resources Management will be an added advantage 1 to 2 years of general business experience, Human Resources experience preferred.
Good knowledge of company operating and people policies and procedures. Good knowledge of principles and procedures for recruitment, selection, training, compensation and benefits, employee relations and negotiation, and HRM Information systems. Good knowledge of administrative and clerical procedures and systems such as computers, managing files and records, designing forms, and other office procedures. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources. Working knowledge of employment and labour institutions laws including statutory requirements Adhere to company policy and procedures at all times.
Ensure client and company confidentiality at all times Contribute to the profitability of the company by keeping expenses/overheads down. Attend company events where appropriate. Review all practices on an ongoing basis for opportunities for continuous improvement.