STOCK IN-CHARGE

Stock Management & Control

• Oversee the receipt, storage, issuance and movement of stock, ensuring all transactions are properly recorded.
• Monitor stock levels and ensure adequate availability while identifying slow-moving, excess or low-stock items.
• Ensure stock is properly organised, labelled and stored to minimise damage, loss and discrepancies.

Stock Records & Reconciliation

• Maintain accurate and up-to-date stock records, registers and inventory documentation.
• Conduct regular stock counts and reconcile physical stock against system records to identify variances.
• Investigate stock discrepancies and follow up with relevant teams to ensure corrective action is taken.

ERP & Excel Reporting

• Use ERP systems to record, monitor and track stock movements, balances and adjustments.
• Use Excel to maintain stock trackers, prepare reports and analyse inventory data.
• Ensure all stock information entered into the ERP system and supporting spreadsheets is accurate and updated on time.

Receiving & Issuing Stock

• Verify incoming stock against delivery notes, purchase orders and other supporting documentation before acceptance.
• Ensure stock issued to branches, departments, customers or other authorised recipients is properly documented and approved.
• Maintain accurate records of all receipts, issues, transfers, returns and adjustments.

Stock Audits & Compliance

• Support and participate in periodic stock counts, audits and inventory verification exercises.
• Ensure stock handling and documentation procedures are consistently followed.
• Report losses, damages, unusual stock movements and other inventory concerns promptly to management.

Stock Reporting & Coordination

• Prepare regular reports on stock balances, movements, variances, shortages and other inventory matters.
• Coordinate with Procurement, Sales, Finance, Warehouse and other relevant teams on stock requirements and discrepancies.
• Follow up on outstanding stock-related issues and provide timely updates to the relevant supervisor or manager.