OFFICE ADMINISTRATOR, ADMINSTRATION

• Ensure smooth day-to-day office operations.
• Provide effective administrative support to staff and management.
• Maintain accurate office records and documentation.
• Coordinate office communication and activities.
• Support procurement and management of office supplies.
• Maintain a professional and organized office environment.
• Improve administrative efficiency and coordination.

Office Administration

• Manage day-to-day office administrative activities.
• Receive visitors and direct them to the appropriate personnel.
• Handle incoming calls, emails, and general enquiries.
• Manage office correspondence and communication.
• Maintain office calendars and schedules.

Documentation & Records

• Maintain organized physical and electronic files.
• Prepare and format letters, reports, memos, and other documents.
• Maintain staff, supplier, and office administrative records.
• Ensure important documents are properly filed and easily accessible.

Office Supplies & Facilities

• Monitor office stationery and supplies.
• Prepare requests for office supplies when required.
• Coordinate with suppliers and service providers.
• Monitor general office facilities and report maintenance issues.
• Support proper maintenance of office equipment.

Meetings & Coordination

• Schedule meetings and appointments.
• Prepare meeting rooms and required materials.
• Take and circulate meeting minutes where required.
• Support internal events and office activities.
• Coordinate communication between departments.

Administrative Support

• Provide administrative support to management and various departments.
• Assist with preparation of reports and presentations.
• Support travel, accommodation, and logistical arrangements where required.
• Perform other administrative duties assigned by management.

• Diploma or Certificate in Business Administration, Office Administration, Secretarial Studies, or related field.
• 1–2 years' experience in an administrative or office support role.
• Good working knowledge of Microsoft Office.
• Experience in a real estate or professional services environment is an added advantage.

• Good communication and interpersonal skills.
• Microsoft Word, Excel, and PowerPoint.
• Filing and record management.
• Strong organizational skills.
• Time management.
• Professional telephone and email etiquette.
• Attention to detail.
• Ability to multitask.
• Professional presentation and conduct.

Must have

• Good communication and interpersonal skills.
• Filing and record management.
• Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills.

Good to have

• Experience in property management or real estate.
• Basic procurement and supplier coordination.