Legal and Compliance · Full-time
Recruitment agency · Stratostaff East AfricaLegal Clerical Assistant/Archivist
Employer not disclosed by agency
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Job Title: Legal Clerical Assistant/Archivist PROFILE INTRODUCTION Our client, the oil and gas industry, seeks to hire a Legal Clerical Assistant/Archivist who will be responsible for assisting the legal Section in handling paperwork, keeping records, storage and maintenance of company documents and records by ensuring organized and safe record keeping and proper filing systems in line with the established company procedures. Key Areas of Responsibility Keeping an accurate record of all contracts, station and other company documents in the Legal Register or Tool.
Maintain legal files in an orderly and retrievable manner Ensuring that the Legal Store and other storage spaces within the Legal Section are well arra
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nged with a systematic filing system for easy retrieval of documents. Keeping an accurate record of all documents dispatched to user sections and received by the Legal Section. Assisting the legal Section in coordinating the retrieval of documents from the Archiving Companies. Ensuring a continuous filing of all correspondence, memos, and station files, due diligence forms, employee records, contracts and any other documentation to ensure the Legal offices are neat and free of clutter. Generating various reports and reconciliations as directed by the Legal Section.
Maintaining strict confidentiality of all information acquired during carrying out their duties. Requirements MINIMUM REQUIREMENTS: Diploma in Record keeping or Inventory Management or an equivalent field / Certificate with relevant experience At least 1 year's experience in store management or recording keeping; Conversant with MS Excel and MS Word programs