HR Assistant

Salary: KES 35,000 per month, with annual salary reviews/increases Experience: Minimum 2 years

Our client is a well-established training institution in Kenya, with multiple branches and an international placement programme connecting Kenyan professionals with employers abroad.

We are looking for a proactive, organized, and detail-oriented HR Assistant to support the HR department in the effective management of employee-related processes and administrative activities.

The successful candidate will provide support across recruitment, employee records, leave administration, staff welfare, performance management, employee relations, and general HR administration. The role requires a high level of confidentiality, professionalism, and attention to detail.

• Assist with recruitment processes , including job posting, candidate screening, shortlisting, interview coordination, and onboarding.
• Maintain accurate and up-to-date employee records, personnel files, and HR databases .
• Prepare HR letters, contracts, correspondence, reports, and other personnel documents.
• Support leave management , including maintaining leave records and assisting with leave requests and approvals.
• Assist with employee welfare and staff engagement activities .
• Support the implementation of performance management and staff appraisal processes .
• Assist with disciplinary and employee relations matters in line with company policies and procedures.
• Ensure HR documentation and processes comply with applicable employment laws, regulations, and company policies .
• Assist in coordinating employee onboarding and orientation.
• Support the HR department in maintaining proper HR documentation and filing systems.
• Provide general administrative and operational support to the HR department.
• Handle employee information with a high level of confidentiality and professionalism .
• Prepare HR reports and provide relevant information to management when required.
• Perform other HR-related duties as assigned by the HR Manager.

• Bachelor's Degree in Human Resource Management or a related field.
• Minimum 2 years of experience in HR or a related administrative role.
• Previous experience in a Human Resources environment will be an added advantage.
• Good knowledge of HR practices, employment procedures, and employee administration .
• Working knowledge of applicable employment laws and regulations.
• Proficiency in Microsoft Office and Google Workspace .
• Strong organizational and record-keeping skills.
• Excellent written and verbal communication skills.
• Strong interpersonal and people-management skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Good attention to detail and ability to manage multiple tasks effectively.
• Ability to work independently while also functioning effectively as part of a team.

Key Competencies

• Confidentiality and integrity
• Communication skills
• Organization and time management
• Attention to detail
• Teamwork and collaboration
• Problem-solving skills
• Interpersonal skills
• Professionalism
• HR administration skills

Interested candidates should submit their updated CV and a cover letter on our Career Page by 6th October 2026.

Apply directly through our Career Page:

For any inquiries, please contact us at +254 784 155 512

Gap Recruitment Services Limited is a professional recruitment firm that does not charge candidates for placement and does not discriminate.

Your journey towards a rewarding career starts here!