TEAM ASSISTANT - Multiple Positions When Actually Employed (WAE) Roster, G4

• Provide general office support to ensure smooth functioning of the unit.
• Register and direct visitors and delegates, manage visitor badges, and maintain visitor records.
• Perform data entry and process access badges and passes for UN visitors and conference participants.
• Screen and verify documents for identity and access card requests following standard procedures.
• Produce routine correspondence, reports, and presentations using standard word processing software.
• Maintain calendars and schedules, communicate updates to relevant staff.
• Receive phone calls and visitors, respond to routine inquiries, and route requests appropriately.
• Provide secretarial, administrative, and logistical support for meetings and conferences.
• Maintain paper and electronic files, including photo databases for visitor badges.
• Operate and maintain office equipment such as photocopiers, printers, and scanners.
• Deliver urgent mail and messages as required.
• Assist with data entry for daily reports and update information materials like web pages or brochures.

• Completion of high school diploma or equivalent is required.
• At least three years of relevant experience in meetings planning, conference support, security operations, library work, or related areas is required.
• A first-level university degree reduces the required experience by two years.
• Experience with United Nations or international organization conference policies and procedures is desirable.
• At least one year of experience in data analytics or a related area is desirable.
• English language proficiency at UN Level II in reading, writing, listening, and speaking is required.
• Kiswahili language proficiency at UN Level I in reading, writing, listening, and speaking is required.
• Candidates must be locally recruited, residing in Kenya or within commuting distance of Nairobi.

Apply through the employer's official contact by submitting your application before Thursday, 19 November 2026. Include all documents requested by the United Nations application process as specified on their platform.