Senior Associate – Administration & Logistics - Kenya

• Coordinate procurement activities following BRAC International policies, donor rules, and local laws.
• Prepare procurement documents ensuring compliance and readiness for approval.
• Support contracting processes for consultants and service providers to ensure timely contract execution.
• Act as the main contact for consultants, contractors, and vendors to facilitate communication and coordination.
• Prepare payment documents and coordinate payment requests for timely processing.
• Manage consultant onboarding, contract administration, amendments, renewals, and closures.
• Maintain contract records and trackers to ensure compliance and audit readiness.
• Coordinate updates and reporting of the operational risk register quarterly.
• Support implementation of internal policies and procedures.
• Maintain operational records and compliance documentation.
• Coordinate annual procurement planning and update procurement plans.
• Prepare reports, dashboards, and management updates.
• Follow up on operational meeting action points and requests from countries and central functions.
• Coordinate programme-wide operational activities, workshops, meetings, and virtual events.
• Coordinate staff onboarding related to procurement.
• Manage programme subscriptions, licences, and shared operational services.
• Serve as the focal point for the Zoho Travel platform, including user onboarding and policy guidance.
• Coordinate office administration, supplies, equipment, and facilities requests.
• Maintain country asset and inventory records and support verification processes.
• Arrange travel and logistics for staff, consultants, partners, and programme activities.
• Promote and implement safeguarding policies to protect team members and stakeholders.
• Follow safeguarding reporting procedures for any incidents.

• At least 4 years of professional experience in business operations, programme support, procurement, administration, logistics, contract administration, or project coordination.
• Experience supporting multi-country programmes or working in international NGOs or development organisations is highly preferred.
• Strong coordination and organisational skills.
• Excellent stakeholder management and communication skills.
• Strong planning, reporting, and analytical skills.
• Experience with ERP and business systems such as Oracle, Zoho, SAP, NetSuite, or similar.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Ability to manage multiple priorities and work with geographically dispersed teams.
• Strong attention to detail, professionalism, and customer-service orientation.

Submit your CV and detailed cover letter through the employer's official application page. The closing date for applications is Friday, 23 October 2026.