Legal Associate – Debt Recovery & Corporate Secretarial

To manage the Company's debt recovery portfolio by driving litigation, execution, settlement negotiations, and alternative recovery strategies to maximise recoveries while minimising recovery costs. The role will also provide company secretarial and statutory compliancesupport, ensuring that the Company's corporate records, statutory registers, filings, and company information are accurate, complete, current, and properly maintained. The ideal candidate must be highly proactive, commercially minded, resourceful, and results-oriented, with the ability to take full ownership of matters, anticipate issues, identify practical solutions, and follow through relentlessly until matters are resolved.

The candidate should be willing to go the extra mile and take all reasonable, lawful, and appropriately authorised steps necessary to achieve the Company's objectives, while always acting ethically and in accordance with applicable laws, Company policies, procedures, delegated authority, and professional standards.

Debt Recovery Support

• Assist with the management and follow-up of assigned debt recovery matters.
• Maintain accurate records of assigned accounts and recovery actions.
• Contact and communicate with debtors and other relevant parties as directed.
• Follow up on outstanding payments, payment commitments, and repayment arrangements.
• Maintain records of payments, promises to pay, defaults, correspondence, and other recovery activity.
• Prepare routine recovery updates and status reports.
• Identify missed commitments, disputes, delays, or other issues and escalate them promptly.
• Follow established recovery procedures and use the Company's approved templates and tools.
• Assist with preparing information required for management review and recovery decisions.
• Carry out other reasonable recovery-related tasks assigned by management.

Litigation & Legal Support

• Assist in managing litigation and recovery matters from commencement through determination and, where applicable, execution.
• Attend court for mentions, hearings, rulings, directions, and other court-related appearances as required and legally permitted, and provide timely updates to management on the outcome and any further action required.
• Draft and assist with the preparation of pleadings, affidavits, applications, witness statements, submissions, consent orders, settlement agreements, letters, and other legal documents under appropriate supervision.
• Prepare and maintain hearing files, trial bundles, case summaries, and other litigation documentation.
• Monitor court dates, filing deadlines, mentions, hearings, rulings, judgments, and orders.
• Obtain and maintain copies of pleadings, court orders, judgments, correspondence, and other relevant documents.
• Conduct legal research and prepare research notes on assigned matters.
• Identify procedural or legal issues and promptly escalate them to management.
• Follow up on opportunities for settlement, mediation, consent orders, withdrawal, or other appropriate resolution methods in accordance with the Company's approved strategy.
• Coordinate with external advocates where their involvement or representation is required.
• Prepare brief reports following court attendances and ensure all resulting actions and deadlines are recorded and followed up.

Execution & Settlement Follow-Up

• Drive execution of court decrees in coordination with auctioneers, process servers, valuers, investigators, and enforcement officers.
• Monitor execution timelines and ensure prompt follow-up.
• Lead negotiations with debtors, guarantors, insurers, and other stakeholders to secure settlements and repayment arrangements.
• Conduct field visits where necessary to negotiate settlements, verify debtor information, and inspect assets.
• Monitor compliance with settlement agreements and take immediate action upon default.
• Recommend commercially viable alternatives including negotiated settlements, mediation, consent judgments, and restructuring arrangements.
• Maintain accurate records of settlements, payments, defaults, and enforcement actions.

Service Provider Coordination

• Maintain regular communication with service providers handling assigned matters.
• Follow up on outstanding instructions, court actions, documents, reports, and other deliverables.
• Maintain a record of pending actions and agreed timelines.
• Obtain updates and supporting documents from external service providers.
• Follow up on delays and escalate unresolved issues.
• Assist with maintaining records of legal and recovery-related costs.
• Assist management in monitoring service provider performance and turnaround times.

Corporate Secretarial & Statutory Compliance Support

• Act as the Company's day-to-day company secretarial support, ensuring corporate records and statutory information remain accurate and up to date.
• Maintain and regularly update the Company's corporate registers and statutory records, including records relating to directors, shareholders, beneficial ownership, share capital, and other company particulars as applicable.
• Ensure all corporate documents, certificates, constitutional documents, and statutory records are complete, current, properly filed, and readily accessible.
• Prepare and submit annual returns and other required statutory filings through eCitizen and other relevant regulatory platforms within prescribed timelines.
• Process updates relating to changes in directors, shareholders, beneficial ownership, registered office, shareholding, company particulars, and other corporate information as required.
• Monitor statutory filing deadlines and maintain a corporate compliance calendar.
• Liaise with relevant government agencies, regulators, and external company secretarial advisers where necessary.
• Follow up on regulatory queries, notices, and outstanding filings.
• Maintain proper evidence and records of all statutory filings and submissions.
• Proactively identify missing, outdated, or inconsistent corporate information and ensure it is corrected promptly.

Legal Administration & Records

• Maintain complete and well-organised legal, recovery, litigation, corporate, and statutory files.
• Maintain electronic and physical records where applicable.
• Update litigation, recovery, and corporate registers regularly.
• Maintain records of key deadlines, court dates, filings, settlements, payments, and outstanding actions.
• Ensure documents are properly named, filed, and readily retrievable.
• Prepare routine matter status updates and reports.
• Assist with maintaining the Company's legal and statutory compliance calendar.
• Ensure important deadlines are identified and brought to management's attention in advance.
• Maintain confidentiality of legal, corporate, commercial, and customer information.

Process & Systems Support

• Consistently use the Company's approved legal, recovery, compliance, and reporting tools.
• Maintain accurate data in relevant trackers, registers, and systems.
• Assist with implementation of templates, checklists, workflows, and reporting tools developed by management.
• Provide practical feedback on issues encountered when using existing processes.
• Identify recurring administrative or follow-up issues and bring them to management's attention.
• Support digitisation and improvement of legal and corporate records.

• Bachelor of Laws (LLB) or an undergraduate degree in a Social Science-related field with relevant litigation, debt recovery, legal, or corporate secretarial experience.
• Admission as an Advocate of the High Court of Kenya is an added advantage.
• 1–3 years' relevant experience in legal practice, litigation, debt recovery, legal operations, corporate secretarial work, compliance, or a related area.
• Previous exposure to civil litigation, debt recovery, execution, or company secretarial work will be an advantage.
• Experience with statutory filings, corporate registers, eCitizen, and company records is an added advantage.
• Familiarity with company secretarial and statutory compliance requirements, or relevant training with a demonstrated willingness to learn and implement them.
• Professional training in company secretarial practice, compliance, or corporate governance is an added advantage.

Nairobi