Assistant Registrar (Directorate of Research, Publications and Innovation)

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• Prepare and coordinate divisional work plans, allocate duties, supervise administrative staff and

monitor service delivery in line with University objectives and approved procedures;

• Support divisional strategic planning, budgets, performance targets and risk registers;

consolidate implementation updates and prepare periodic performance reports;

• Maintain records of research activities, projects, investigators and outputs; coordinate

administrative submissions and follow up approvals and reporting requiremen ts with the responsible offices;

• Track and circulate funding opportunities, maintain submission calendars, and support the

compilation and routing of proposal documents, institutional endorsem ents and supporting information;

• Maintain award files and reporting schedules; coordinate project start -up and close -out

documentation, track administrative milestones and follow up outstanding actions with project teams;

• Liaise with finance, procurement and project teams on approved budgets, requisitions,

expenditure information and supporting documents for donor reports and audits;

• Maintain a register of institutional partners, memoranda of understanding and agreements;

coordinate review and approval processes, monitor renewal dates and follow up agreed activities;

• Support the preparation of institutional profiles, concept notes and donor engagement materials;

maintain prospect and engagement records and coordinate follow-up actions;

• Provide administrative support for innovation disclosures, intellectual property documentation,

incubation and commercializat ion activities; route matters to authorized technical and legal offices and maintain confidential records;

• Track required institutional, ethical, regulatory and donor documentation for projects, liaise with

responsible offices and flag outstanding requirements and deadlines to the supervisor;

• Arrange divisional committee meetings, prepare agendas and papers, record minutes,

communicate decisions and maintain action trackers for timely implementation.

• Organize meetings, workshops, training, partner visits, r esearch dissemination events and

innovation exhibitions in collaboration with relevant University units;

• Compile divisional reports and statistics, draft correspondence and notices, respond to

administrative enquiries and coordinate approved information fo r int ernal and external stakeholders;

• Maintain secure, accurate and retrievable physical and electronic records of research, grants,

partnerships, innovations and divisional administration, observing confidentiality and University retention procedures;

• Coordinate staff appraisal, training needs, development activities and related reports; process

leave requests and maintain arrangements for continuity of service;

• Coordinate supplies, office logistics and asset records; monitor the proper use and maintenance

of equipment and other resources in collaboration with responsible University offices;

• Liaise with schools, departments, researchers, partners, funders and University support units to

resolve administrative matters and facilitate timely delivery of divisional activities; and

• Perform any other related duties assigned by the supervisor from time to time

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