Assistant Registrar, Timetabling (Academic Division)

• Coordinating the preparation, publication, and maintenance of the University's master

teaching timetable.

• Develop examination timetables in consultation with academic departments and the

examinations office;

• Allocate lecture halls, laboratories, and tutorial rooms efficiently;
• Liaise with Deans, Heads of Departments, academic staff, and support units to collect

teaching requirements;

• Coordinate with Estates department on room availability and capacity;
• Communicate approved timetables to students, academic staff, and relevant offices;
• Maintain and update the university timetabling software or systems;
• Ensure accurate data entry for courses, class sizes, staff availability, and venues;
• Resolve timetable clashes and conflicts promptly;
• Monitor timetable implementation and address arising issues;
• Adjust timetables due to staff changes, room unavailability, or academic calendar

adjustments;

• Participate in continuous improvement of timetabling processes;
• Ensure timetables comply with university policies, accreditation requirements, and health &

safety standards;

• Prepare reports on space utilization, timetable efficiency and scheduling challenges;
• Assist during examinations, orientation, and special academic events;
• Provide advisory support to departments on scheduling best practices; and
• Undertake any other duties as may reasonably be assigned by the Registrar or designated

supervisor